Job Title: Accounts Receiveable Specialist Reports To: Financial Manager Hours: Full Time, Non-Exempt. Monday through Friday, 8 a.m. – 5 p.m. (some flexibility; must be onsite 8 a.m. – 4 p.m.) Rate: $16/hour Responsible for Accounts Receivable segment of the business, working with the Financial Manager and Credit Manager to best serve the customers. Work directly with outside and inside sales representatives to provide the best possible service.
Principal Duties and Responsibilities:
Prepare and apply daily accounts receivable payments to customer accounts.
Research payments for Customers, Credit Manager, DSR's and ISR's upon request.
Provide requested invoice copies for Customer's, Credit Manager, DSR's and ISR's.
Process incoming ACH payments.
Contact customers to discuss missed or late payments.
Process accounts receivable adjustments.
Maintain filing of daily customer invoices.
Maintain weekly and/or monthly reports.
Transmit weekly and monthly account receivable statements.
Assist Credit manager in maintaining agings and collections.
Assist customers with on-line bill payment systems.
Any other duties as assigned by management.
Work Relationships and Scope The Accounts Receivable Specialist will have regular interactions with the Credit Manager, sales department and Customers. Must provide accurate and efficient recording of all funds paid by customers on account. Works closely with office and administrative personnel regarding daily activities. All requirements are subject to change over time at the discretion of management and to possible modification to reasonably accommodate individuals with a disability.
Performance Measures
Regular and consistent attendance in accordance with company policy.
No unresolved credits or debits in customer A/R files.
Accurate recording and reporting of daily receipts.
Accomplishes, on an annual basis, further education and enrichment which contributes to the success and continued improvement of the job functions and enhances job performance.
Knowledge, Skills and Abilities Required
Ability to maintain, in strictest confidence, information received concerning confidential matters, as well as a high degree of professionalism.
Proficiency in using standard office computer software (such as Microsoft Outlook, Excel, and Word), and proficiency using email and Internet.
Ability to resolve discrepancies.
Familiar with the operation of normal office equipment including: scanner, fax machine, printers, copier, 10-key calculator.
Basic knowledge of accounting and accounting principals.
At least 3 years accounting background.
Clean financial background.
Ability to do a variety of tasks.
Working Conditions Work is normally performed in a typical interior office environment. Hours of work will generally be during regular business hours. There will be some variation in work hours due to special projects, deadlines, and other concerns. Limited physical effort required. Very limited exposure to physical risk.
